Employee Expense Reimbursement Request
To reimburse employees for out-of-pocket University business expenses such as local business meals, local mileage, research/reference books, etc.
Please go here to access the Employee Expense Reimbursement Request form under the Disbursements section.
Travel Voucher Mileage Rate
To reimburse faculty, staff, students and university guests who incur out-of-pocket expenses while traveling on University business.
The mileage reimbursement rate for use of a personal automobile on University business incurred on or after 01/01/24 is $0.67 per mile. Please go here to access the Travel Voucher form under the Disbursements section.
Procedure to complete the electronic reimbursement request: Complete the daily detail worksheet first. The total from the daily detail will automatically come across to the expense report worksheet. Use the Expense Report tab to move to the Expense Report Worksheet. Complete the entire expense report worksheet indicating the travel order number if one was issued for a travel advance.
Print both worksheets. If the traveler is an employee, then the traveler and the traveler’s supervisor are required to sign the Daily Detail page. The signature of the authorized signer is required on the Expense Report for each chartstring charged. Attach the required receipts and mail as indicated below.
For Sponsored Awards:
Office of Sponsored Accounting – 211 Lyman Hall
Phone: 315-443-2059 Fax: 315-443-2094 Email: Sponsored Accounting
For Restricted Accounts:
Restricted Accounting – 640 Skytop Road Suite 140
Phone: 315-443-5372 Fax: 315-443-2676 Email: Restricted Accounting
For all other accounts:
Disbursements – 640 Skytop Road Suite 120
Phone: 315-443-9446 Fax: 315-443-2094 Email: Disbursements
Direct Deposit On-line Request: Employee Expense
For faculty and staff to request all payments of out-of-pocket expenses via direct deposit.
Add or update via MySlice > Employee Services > Employee Reimbursement > View/Update My Direct Deposit.