Purchasing

Updates to Online Approvals in the MySlice Travel and Expense Center

Beginning this week, the University will migrate travel and expense approvals online through the travel and expense portal on MySlice. Paper-based approvals will be entirely phased out by the end of fiscal year 2024, along with paper-based submittal of expense reimbursement reports.

The Comptroller’s Office began the roll out of the online travel and expense portal during calendar year 2022, following campuswide training efforts. The transition to a fully online approval system is the next step in the office’s progression away from manual paper-based processes.

The Comptroller’s Office asks that departments with unique needs reach out directly to discuss accommodations, if needed.

From the Comptroller: Adjustment to Sales Tax Reimbursement Rules; Updated Travel Policy to Be Issued Later in 2023

Effective immediately, Syracuse University staff and faculty members utilizing a University credit card will no longer need to seek sales tax reimbursement from the vendor if the purchase results in less than $25 in sales tax per transaction. Though employees should continue to request tax-exempt purchases every time they utilize their University credit card, this rule change will eliminate some of the retroactive action necessary to correspond with vendors and request refunds for mistakenly-charged sales tax.

Read the full story on Syracuse University News.

Local Business Owners, Job Seekers Invited to University’s Go Local Career and Vendor Fair April 28

The University is hosting a Career and Vendor Fair Thursday, April 28, as part of its “Go Local” economic initiative. The event will be held from 3 to 6 p.m. at the Oncenter Convention Center ballroom, lower level, 800 S. State St., Syracuse.

Local business owners can meet with University purchasing managers to identify opportunities to see how their goods and services can supply the needs of the University. Individuals can attend to check out and apply for one of the hundreds of job openings at the University.

Those interested are asked to register for the event.

Read the full story at Syracuse University News.

Effective July 1, All Dupli Orders Must Be Placed Via eProcurement

Dupli, Syracuse University’s preferred printing and mailing distribution center, has announced that effective July 1, 2021, all orders from Syracuse University buyers must be placed through the University’s eProcurement system. Dupli will be unable to process orders placed “offline”—via phone or email.

If you or your department place orders through Dupli, and currently do not have access to eProcurement via MySlice, contact the information coordinator in your department to submit a request to gain access.

Read the full story at Syracuse University News.

Highlight the Heroes Part 2: Staff Members Display Ingenuity, Determination, Teamwork in Face of COVID-19 Pandemic

As the novel coronavirus took hold in the United States and locally nearly a year ago, many members of the campus community had to reimagine countless processes, solve new and challenging problems, work together in ways previously unheard of, and step up in ways large and small to continue protecting the health and well-being of those who call Syracuse home. Our series continues with the stories of people and teams that have risen to the task and shown what it means to be Orange.

This chapter of the series includes the incredible work of BFAS team members in Environmental Health and Safety Services, Facilities Services, and Purchasing.

Read the full story at Syracuse University News.

Purchasing Office Institutes Change to Streamline Invoice Processing

In an effort to streamline the procurement and payment process at the University, the Purchasing Office is instituting changes to the way the department handles payment of invoices.

Department business managers should now send invoices directly to the Disbursements Office instead of the Purchasing Office for remittance. Invoices should be signed to confirm receipt of all goods and then sent to disburse@syr.edu or 640 Skytop Office Building, Suite 120.

Read the full story at Syracuse University News.

Building Local Fair Leads to New Partnerships With Local Businesses

Last May, the Office of Community Engagement and the Division of Business, Finance and Administrative Services hosted Syracuse University’s first-ever Building Local procurement fair.

The connections made at that fair have begun to bear fruit on both sides. Laura Cueva, the owner of Interior Innovations, attended the Building Local fair. Her contract furniture and interior architectural solutions firm is located on East Genesee Street, not far from the University. At the fair, she had met with representatives from the University’s Purchasing Department to outline the capabilities of her firm and discuss potential opportunities for doing business with the University and its business units.

Read the full story at Syracuse University News.

Dupli Announces Online Ordering Improvements; Training Sessions Begin this Week

Dupli has just completed a major overhaul to its website in order to improve the ordering process for its customers, and launched its new catalog-ordering platform on Nov. 11, 2019.

Since becoming the University’s primary printing and mailing distribution center in July 2017, Dupli has adjusted and adapted in response to feedback from campus constituents. The newest enhancements to its interface include:

  • A complete redesign of the e-commerce ordering experience
  • Specific templates for postcards, flyers, brochures, booklets and posters
  • A new search feature
  • User-friendly tutorials with screenshots
  • 150th anniversary toolkit
  • Calendars
  • Access to the site outside of University business hours

Read the full story at Syracuse University News.

Purchasing Department Announces New Purchasing Policy

The Purchasing Department, a business unit of the Business, Finance and Administrative Services division, has announced the publication of a new Purchasing Policy that went into effect July 1, 2019. The new policy formally establishes bidding thresholds, responsible parties and requirements for purchasing decisions made throughout the University. Additionally, it provides broader procurement decision-making at the departmental level, while establishing the Purchasing Department as the go-to resource for large procurement needs. The new policy also sets the same dollar thresholds for sponsored and non-sponsored funds in an effort to cut down on confusion.

Read the full story from Syracuse University News.

Syracuse University Hosts First-Ever Procurement Fair, Launches Building Local Initiative

On Tuesday, May 21, Syracuse University hosted its first-ever Procurement Fair as part of its new Building Local initiative, a three-pronged effort focused on opportunity, partnerships and business. The fair introduced local business enterprises—including those owned by women, minorities, veterans and others (referred to collectively as XBEs)—to opportunities with the University; helped local businesses and XBEs understand the goods and services used and needed by the University; and provided information on how to gain diverse business certifications.

Representatives from more than 100 Central New York businesses attended the fair, including Melanie Randolph, owner of Your Window to the World, LLC. “Events like [the Procurement Fair] are going to open doors for local businesses and create opportunities with Syracuse University,” says Randolph. “This gives us a more one-to-one relationship, where we can really work as a community and align our values together. The small businesses can come together and be greater together.”

Read the full story at Syracuse University News.