Syracuse University’s Strategic Sourcing team partners with campus departments to identify qualified suppliers, manage competitive solicitations, negotiate favorable pricing and commercial terms, and deliver best-value solutions for the University.
Our team brings expertise in sourcing best practices, cost savings, supplier evaluation, and risk management to help departments make informed decisions and streamline the procurement process.
Whether you’re exploring a new supplier, planning a purchase, or simply have a question, we’re here to help! No question is too small, and you don’t need to have everything figured out before reaching out. We’re happy to jump on a call or meet with you at your location on campus to discuss your needs and determine the best path forward.
When Should I Contact Strategic Sourcing?
We encourage departments to involve us as early as possible, particularly when:
- Planning a purchase of goods or services valued at $25,000 or more.
- Exploring new suppliers, services, or solutions.
- Considering an RFP, RFQ, or RFI.
- Looking for opportunities to reduce costs or improve existing supplier arrangements.
- Needing assistance with supplier evaluations, pricing, or contracts.
Important! For purchases valued at $25,000 or more, campus departments should engage Strategic Sourcing before contacting suppliers for quotes, negotiating pricing or contract terms, or initiating a competitive solicitation. Our team will coordinate these activities on your behalf and work closely with you throughout the process.
Competitive Bidding Requirements
The following requirements apply to purchases using non-sponsored funds:
| Purchase Value | Requirement |
| Under $10,000 | Competitive bidding is recommended but not required if pricing is reasonable. |
| $10,000–$24,999 | At least two qualified quotes are required unless sufficient non-competitive justification exists. |
| $25,000+ | Strategic Sourcing leads the competitive solicitation process, with at least two qualified proposals required unless sufficient non-competitive justification exists. |
How Can We Help?
Our team provides end-to-end support with:
- Competitive Sourcing: Managing RFPs, RFQs, and RFIs, from development through supplier selection and contract execution.
- Cost Savings & Value: Leveraging market intelligence, supplier relationships, and negotiation strategies to secure competitive pricing and improve overall value.
- Supplier Evaluation: Identifying qualified suppliers, comparing proposals, and supporting informed selection decisions.
- Contract Negotiations: Leading pricing and commercial negotiations and coordinating contract reviews with appropriate University partners.
- Strategic Guidance: Helping departments navigate University compliance requirements, explore sourcing alternatives, and identify opportunities for process improvement.
Not sure whether you need an RFI, RFQ, or RFP?
Review our RFI, RFQ, or RFP – Which One Do I Need? Guide.
Getting Started Is Easy!
There are two simple ways to connect with us:
Option 1: Complete Our Short Intake Form
Our Strategic Sourcing Intake Form consists of just five quick questions to help us understand your needs. You don’t need a finalized scope of work or all the answers to get started.
Option 2: Send Us an Email
Email strategicsourcing@syr.edu with a brief description of what you’re working on or any questions you have.
Not sure where to start? That’s okay! We’re happy to set up a call or come meet with you on campus to learn more about your needs and determine the best path forward.
Our team is here to support you every step of the way. Reach out early, ask questions, and let us help you find the best path forward!