Opening a Petty Cash Fund:
- Send a memo to the Comptroller’s Office to request that a petty cash fund be opened
- State in the memo the reason why your department needs a petty cash fund
- Give the amount of the petty cash requested
- Indicate the name of your petty cash custodian
- Be sure the dean, director, or department head and the petty cash custodian sign the memo
You will be notified within one week whether your request has been approved or disapproved. At the time of approval, a verification form will be forwarded to you to be completed and returned to the Comptroller’s Office. Upon receipt of the verification form, the petty cash fund will be provided for your use.
To Reimburse a Petty Cash Fund:
- Send a petty cash expense and detail sheet [XLS] detailing each expenditure to the Comptroller’s Office
- Payment should be made to the petty cash custodian only
- Attach original receipts to the petty cash detail sheet
- Be sure the voucher is signed by the petty cash custodian and an authorized signer on the account
Closing a Petty Cash Fund:
- Send a petty cash expense voucher [XLS] to the Comptroller’s Office
- State your desire to close the petty cash fund
- Attach receipts and/or cash equivalent for the total amount of the petty cash fund
- Be sure the voucher has been signed by the petty cash custodian and the dean, director, or department head
Questions regarding petty cash should be directed to the Comptroller’s Office at 315-443-3765 or comptrol@syr.edu.